Xenmark/Docs /How to export a review to Excel — Xenmark review guide

How to export a review to Excel

The Excel export produces a structured comment list with numbered items that match the PDF export, plus a measurement and symbol register on its own sheet. Check statuses in the Review Panel before exporting, then use the file as a shareable deliverable for the engineering firm.

Updated 4 September 2026

The Excel comment list is one of two standard deliverables from a Xenmark review. It pairs with the commented PDF so the engineering firm can process each item by number.

Steps

  1. Check the Review Panel. Before exporting, open the Review Panel and confirm that all comments are complete, statuses are current, and there are no unresolved items you intended to close first. See Review Panel.
  2. Export to Excel. Use the export action to generate the comment list. Xenmark compiles all comments for the current revision into a structured spreadsheet.
  3. Review the exported file. Open the Excel file to verify that item numbers, comment text, and statuses are correct.
  4. Share the deliverable. Send the Excel file to the engineering firm or store it in your document management system. The file is a standard .xlsx workbook, so it opens in Excel, Google Sheets, LibreOffice and other spreadsheet applications.

What the Excel file contains

The Excel export includes:

  • Item number (matching the PDF export)
  • Drawing reference
  • Comment title and description
  • Current status
  • Replies — each reply as a separate row with author and reply text, grouped under the parent comment

Measurement and symbol register

Any measurements and symbols placed on a drawing are delivered in the same Excel file, on their own sheet, separate from the comment list. The comment list sheet is unchanged.

Using Excel outside Xenmark

The exported Excel file is a standalone document. The engineering firm does not need access to Xenmark to read and process it. Once exported, the file is yours to distribute and store as part of your project record.

The Excel comment list is a coordination document. It is not a certified record, a formal contractual instruction, or a permanent archive by itself. Store the full archive bundle — available when you close the project — for a complete record of the review.

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